Executive Officer At Jhpiego Nigeria | ConnectNigeria.com Jobs
full time Posted about 2 months ago

Executive Officer at Jhpiego Nigeria

Employer : Jhpiego Nigeria

Location: Abuja, Federal Capital Territory

Hospitals/Healthcare/Diagnostics
Human Resources
Until Sep 01, 2021

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Job Description:

Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Job Title: Executive Officer

Location: Abuja
Position Reports to: Country Director

Overview

  • The Executive Officer will work closely with the Country Director and its management team as necessary to provide support to the Country Director.
  • S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.
  • The Executive Officer will enhance the Country Director’s effectiveness by ensuring information management as well as representing the Country Director to others.

Responsibilities
Executive Office:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • As assigned by the CD, Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
  • Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any follow up action.
  • Maintains confidence and protects operations by keeping information confidential.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Produce reports, presentations and briefs for office of the Country Director.
  • Contributes to team effort by accomplishing related results as needed.
  • Undertake any other duties as maybe required commensurate with the level of the post.

Program Support:

  • As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
  • Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CD.
  • Provide administrative support in the design, implementation and monitoring of project activities.
  • Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
  • Assist with organization of meetings, field visits, and other activities.
  • Assist with maintaining the project calendar and keeping it up-to-date.
  • Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
  • Assist with other programmatic and administrative duties as required

Required Qualifications/ Knowledge, Skills and Abilities

  • Bachelor's Degree in Social / Behavioral Sciences, Public Administration and Health related courses. Masters in any of this related field will be an added advantage.
  • A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
  • Membership of Chartered Institute of Administrators added advantage.
  • Strong time management, planning and organizational skills.
  • Strong interpersonal skills with a pleasant personality.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize daily workload.
  • Proficiency in English.
  • Strong verbal and written communications skills.
  • Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
  • Demonstrated expertise working with management teams.
  • Critical thinking and problem-solving.

Application Closing Date
1st September, 2021.

Method of Application
Interested and qualified candidates should send their updated CV to: ng-recruitment@jhpiego.org using the Title and Location as the Subject of the email eg. "Executive Officer, Abuja"

Note

  • CV and Cover Letter as ONE SINGLE WORD document
  • The title/subject of your email and application should be the position you are applying for.
  • Candidates that do not comply with the application instruction will be disqualified.
  • We reserve the right to close this vacancy early if a suitable candidate is found.
  • Only shortlisted candidates will receive an invitation for an interview

Company Name / Industry
Work Type
Work Type: full time
Industry
Industry: Hospitals/Healthcare/Diagnostics
Job Function
Function: Human Resources
Work Experience
Years of Experience: 2
Job Level
Job level:
Monthly Salary
Deadline of Application
Deadline: September 1, 2021

Contact Personnel

Name : Jhpiego Nigeria
Contact No. :

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